{"id":881,"date":"2015-04-17T15:04:11","date_gmt":"2015-04-17T22:04:11","guid":{"rendered":"https:\/\/www.hmc.edu\/communications\/?page_id=881"},"modified":"2025-01-28T08:17:54","modified_gmt":"2025-01-28T16:17:54","slug":"trustee-meeting-resources","status":"publish","type":"page","link":"https:\/\/www.hmc.edu\/communications\/trustee-meeting-resources\/","title":{"rendered":"Trustee Meeting Resources"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The Office of Communications and Marketing has prepared this page to provide access to resources and information to faculty, staff and students presenting during 91̽»¨ Board of Trustee meetings. If you have questions, please contact Tim Hussey&nbsp;(<a href=\"mailto:t&#104;&#117;ss&#101;&#121;&#64;&#104;&#109;&#99;&#46;e&#100;&#117;\">&#116;huss&#101;y&#64;h&#109;&#99;.edu<\/a>) or Karen Angemi&nbsp;(<a href=\"mailto:k&#97;ng&#101;&#109;&#105;&#64;h&#109;c.e&#100;&#117;\">&#107;angem&#105;&#64;hmc&#46;&#101;du<\/a>).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Presentation Templates<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><span class=\"s1\">The latest version of slide templates that work best in the Shanahan Center\u00a0<\/span>rooms are available at provided at <a href=\"https:\/\/www.hmc.edu\/communications\/templates\/#presentations\">Professional Templates<\/a>. Please use them to draft your\u00a0<span class=\"s1\">presentation for later conversion to Adobe PDF\u00a0format.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Uploading Your Presentation<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Prior to the board meetings, you are required to upload the final version of your presentation in Adobe Acrobat PDF format. Presentations will be made to the board using PDFs.&nbsp;T<span class=\"s1\">he uploaded files will be queued up for projection on the day of&nbsp;<\/span><span class=\"s1\">the meetings.&nbsp;You do not need to bring copies with you.&nbsp;<\/span><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Convert the file you created using the template above by saving it as a PDF, and upload the file using the <a href=\"https:\/\/script.google.com\/macros\/s\/AKfycbwzCxISbUix6Y_BBMicGAhacKvDJYXXCDnxpA2jzhtiDABYiww\/exec\">Board of Trustee File Uploader<\/a>. If you make changes to your presentation after uploading, simply upload the new file. Be sure to include on the form the name of the meeting for which you are presenting.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Board Book Cover Page Template<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Board books must use the cover page template below. If you have questions, contact Karen Angemi (<a href=\"mailto:&#107;&#97;&#110;g&#101;mi&#64;hm&#99;&#46;&#101;&#100;u\">k&#97;n&#103;emi&#64;&#104;&#109;&#99;&#46;e&#100;u<\/a>).<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.hmc.edu\/communications\/wp-content\/uploads\/sites\/19\/2015\/04\/BOTCoverTemplate.dotx\">Board of Trustees book cover page (Microsoft Word Template)<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Telephone Conferencing<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The plenary sessions and committee meetings use telephone conferencing. If you need assistance with setting up the conference call line, contact the CIS Help Desk by calling <a href=\"tel:+19096077777\" class=\"phone\">909.607.7777<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Web&nbsp;Meeting Services<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The College maintains an account with join.me for use in web conferencing during trustee meetings. For assistance in setting up a web conference for your committee&#8217;s meeting, contact the CIS Help Desk by calling <a href=\"tel:+19096077777\" class=\"phone\">909.607.7777<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Directors Desk<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The College uses Directors Desk to post documents and meeting agendas for the board of trustees.\u00a0<span class=\"s1\">In general, only staff responsible\u00a0for uploading meeting documents have access to Directors Desk.\u00a0<\/span>If you have questions about accessing or using Directors Desk, contact Karen Angemi (<a href=\"mailto:k&#97;&#110;&#103;em&#105;&#64;&#104;&#109;&#99;.&#101;d&#117;\">&#107;&#97;ng&#101;&#109;&#105;&#64;&#104;&#109;c.e&#100;&#117;<\/a>).<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Office of Communications and Marketing has prepared this page to provide access to resources and information to faculty, staff [&hellip;]<\/p>\n","protected":false},"author":26,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-881","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/pages\/881","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/users\/26"}],"replies":[{"embeddable":true,"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/comments?post=881"}],"version-history":[{"count":5,"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/pages\/881\/revisions"}],"predecessor-version":[{"id":2319,"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/pages\/881\/revisions\/2319"}],"wp:attachment":[{"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/media?parent=881"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}